Teleconference/WebEx Instructions

If you cannot attend the CUC Meeting this Oct 25-26, 2010, but will
participate from off-site, here are instructions for audio
teleconference and for WebEx as a way of providing streaming video.

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Before accessing webex, bring up a tab on your browser with all
the electronic presentations
    http://cxc.harvard.edu/cdo/cuc/cuc_file10/oct10/agenda_links.html
which should be available by Friday, Oct 22.

That way you can see the presentations clearly, and even go
back/ahead if you like.

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We are not using the (very costly) webex audio capability.
Instead, for audio please call into the toll-free

TELECON PHONE NUMBERS
  US Number -            888-997-8506 - Password - 16043
  International Number - 415-228-5046 - Password (same as US) - 16043

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For Video, follow the WebEx instructions below.

      WEBEX MEETING PASSWORD   cuc2010

If you run into any problems, please speak into the phone you're using
for the teleconference, or email: pgreen@head.cfa.harvard.edu and
gokas@head.cfa.harvard.edu. If all else fails, call Paul's cell at
617-721-4355

After the meeting, please let us know about your experience
with the system.

Many thanks,
Tara Gokas
Paul Green
for the Chandra Directors Office


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Instructions for Using WebEx to View the CUC Streaming Video.

1: Go to http://sao.webex.com

2: In the Browse Meetings page, click on the "Join" Link for the entry
labeled "CUC Meeting"

Or, you can go directly to the CUC meeting via the following links:

    Monday: ---------------

https://sao.webex.com/sao/j.php?ED=138789037&UID=945392482&PW=NMDU2YWFjYWI0&RT=MiMxMQ%3D%3D

    Tuesday: ---------------

https://sao.webex.com/sao/j.php?ED=138789572&UID=945393857&PW=NNDljZjNkNTQ3&RT=MiMxMQ%3D%3D

3: Where it says "It's Time to Join" enter your name as you want it to
appear in the participants list, provide an email address and the
password above (if requested).

4: Your main window will say "One Moment Please...". A pop-up window
may come up with text about trusting the certificate or digital
signature for the WebEx applet. Click the "Trust" or "Run" button,
depending on your computer's platform.

5: A "Preparing Meeting Center" window will appear - wait for it to
complete (may take a couple minutes)

The WebEx tool will be launched.  The window that comes up by default
should be the shared desktop of the meeting "host". It will be running
a webcam pointed at the presenters. You should be able to resize the
window as needed to allow room to run other applications at the same
time.

This is the only functionality of WebEx that we will be using for this
meeting.  Close the Audio Conference setup window if it comes up.

If you do not see the webcam, please check for a small window that is
titled "Application Share" or "Shared Application" and click the
"Return" button.

If you run into any problems, please speak into the phone you're using
for the teleconference, or email: pgreen@head.cfa.harvard.edu and
gokas@head.cfa.harvard.edu.  If all else fails, call Paul's cell at
617-721-4355

To log out:
---------------
1: Minimize the Application window, or hit the blue curved arrow in
the Meeting Controls panel.

2: This should bring up the Cisco WebEx Meeting Center; go to
File->Leave Meeting

3: A "Leave Meeting" window pops up, click on "Yes".  You will be
disconnected from the meeting and the application will quit.